Annual Written Notification

Accessing Public Benefits and Releasing Personally Identifiable Information

To the North Carolina Medicaid Program

Haywood County Schools

1230 N. Main Street, Waynesville, NC  28786

The federal special education law, the Individuals with Disabilities Education Improvement Act 2004 (IDEA), specifies each State’s obligation to develop agreements with non-educational public agencies to ensure that all services necessary to provide a free appropriate public education (FAPE) are provided to children with disabilities at no cost to the parent.  This includes the State Medicaid agency.  School districts are permitted to seek payment from public insurance programs (Medicaid) for some services provided at school.

Under the Family Education Rights and Privacy Act (FERPA), your consent is required for the school system to release information about your child to the North Carolina Division of Medical Assistance Medicaid program in order to access your or your child’s public benefits.  You are entitled to have a copy of any information the school system releases to the state Medicaid program.

The funds collected from Medicaid in the school system will be used to provide equipment, supplies, training, and staff to enhance the specialized instruction and related services for students with disabilities.

If you have previously given consent for Haywood County Schools to access your or your child’s public insurance and to release information needed to access North Carolina Medicaid funding for services provided through your child’s individualized education program (IEP), the school district may release:

  • Your child’s name and Social Security Number;
  • Your child’s date of birth;
  • Your child’s IEP documentation including evaluations;
  • The dates and times services are provided to your child at school;
  • Reports of your child’s progress, including therapist notes, progress notes and report cards.

Your child will continue to receive all required IEP services at no cost to you.  Reimbursed services provided by the Haywood County School Exceptional Children Program do not limit coverage, change eligibility, affect benefits, or count against visit or funding limits in Medicaid programs in which your child is enrolled.

You may revoke your consent at any time.  Revoking your parental consent does not change the school district’s responsibility to provide all required IEP services at no cost.

You may ask questions about this program or revoke your consent at any time by contacting the Exceptional Children Director at (828)456-2400.

Date Notification provided to parent: ___/___/____

Method of Delivery:  (check one)

___Mailed to parent(s)

___Emailed to parent(s)

___IEP meeting


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